Ultimate Staffing is looking for an organized and proactive Administrative Assistant to support daily office operations. This role is responsible for managing schedules, coordinating communications, maintaining accurate records, and ensuring a smooth and efficient workflow. The ideal candidate is detail-oriented, adaptable, and able to handle a wide range of administrative tasks with professionalism and confidentiality.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format documents, presentations, and reports.
• Serve as a primary point of contact for employees, clients, and vendors.
• Maintain organized filing systems (digital and physical) with accuracy and confidentiality.
• Coordinate travel arrangements, itineraries, and expense submissions.
• Monitor and maintain office supplies, equipment, and overall office organization.
• Assist with onboarding activities and provide support across departments.
• Support meeting logistics, including room scheduling, material preparation, and follow-up tasks.

Qualifications

Required:

• High school diploma or equivalent.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Attention to detail and ability to handle sensitive information.
• Ability to work independently and collaboratively.

Preferred:

• Previous administrative or office support experience.
• Familiarity with scheduling systems, databases, or CRM platforms.
• Comfort with basic troubleshooting of office equipment and technology.